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RFP - Special Event Management

The City of Highland Park, Illinois (“City”), seeks proposals, including qualifications and quotes, from event planning agencies with municipal experience to develop and implement original events and other City programming from June 15 – December 15, 2022. The primary project objective is to create a fun community atmosphere and attract visitors to the City’s Central Business District to support local businesses.

The selected agency will be tasked with developing, planning, and managing these events. The agency will also be responsible for event marketing, including related artwork design and collateral production and installation. While the City welcomes a fresh and creative look for the events, the creative must align with the City’s existing brand standards, which can be provided upon request, including primary and secondary logos and brand uses, brand colors and typefaces, and templates for print collateral. 

Submittal Deadline: Submit all materials in a single electronic PDF file to by 5:00 PM, Friday, January 7, 2022. Proposals submitted after the deadline shall not be considered for this selection. All submissions must be electronic; hard copies will not be accepted.

Download the RFP here. (updated Dec. 13, 2021)

Addendum A: Draft Site Plan

Addendum B: Questions & Answers
The City is providing answers to the four questions in Addendum B to facilitate the preparation of proposals because these questions have been raised by multiple prospective agencies. As indicated in the RFP, all other questions should be submitted via email to by 5:00 PM on Thursday, December 23. Answers to all questions will be posted to this page on Wednesday, December 29.